Office Administrator/Receptionist at PIER Advocates

Job Opportunity: Office Administrator/Receptionist

Location: Mwanza
Job Type: Full-Time
Application Deadline: December 10, 2024

Overview

We are seeking a detail-oriented and welcoming Office Administrator/Receptionist to oversee front office operations and support administrative tasks. As the first point of contact for clients and visitors, you will play a key role in ensuring a professional and positive experience, while maintaining the smooth functioning of our office.

Key Responsibilities

• Front Desk Management: Welcome clients, visitors, and vendors professionally and maintain a tidy and presentable reception area.
• Call Handling: Answer and direct calls efficiently, take messages, and manage inquiries.
• Appointment Scheduling: Coordinate and schedule appointments for staff, ensuring efficient time management.
• Meeting Preparation: Set up meeting rooms, including arranging refreshments and necessary equipment.
• Mail & Correspondence: Manage incoming and outgoing mail and courier services.
• Administrative Support: Assist with filing, document preparation, data entry, and record maintenance.
• Client Assistance: Provide information and assistance to clients, ensuring a positive experience.
• Office Coordination: Organize office activities and ensure compliance with company policies.
• Supplies Management: Monitor office supplies, order stock as needed, and liaise with vendors to maintain an organized workplace.

Qualifications & Requirements

• Proven experience as an Office Administrator, Receptionist, or similar role, preferably in professional service firms.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Ability to handle sensitive information confidentially.
• Professional appearance and demeanor.
• Education: High school certificate or diploma in office administration or equivalent training.

How to Apply

Submit your application, CV, and copies of academic certificates to info@pieradvocates.co.tz by December 10, 2024.

This is your opportunity to contribute to a professional environment while advancing your career in office administration. Apply now to join our dynamic team!